Finance Reports

Introduction

Are you looking for a way to gain control of your personal finances and implement a budget that will get you back on the road to financial success? Great! And remember there is no better time to start than now. Like anything in life, before you can become financially stable you must understand the fundamentals of personal finance. Gaining control of your personal finances does not have to be hard, in fact some even find the road back to financial stability both challenging and satisfying. Don’t forget, where there is a will there is a way. You can do it!

One of the basic, yet important concepts behind the success of a financially wealthy individual is his/her basic understanding of a cash flow. The term merely refers to the flow of incoming and outgoing cash. An inflow refers to any money considered income, whereas an outflow refers to anything recognized as an expense. Perhaps a simple example can best illustrate this basic concept.

Identifying Inflows and Outflows of Cash

Example: Sara, an extremely mature 13 year old, has just washed the dishes for her father, Dee, who has promised to pay her $10 for her services for a week. Having fulfilled her duty and received her payment, Sara quickly hops on her bike and rides to the local grocery story, where she purchases some chocolate milk, a donut, and a pack of gum, all for $5 dollars. Sara hands the clerk $5 dollars and leaves the store happily with her loot.

In this example what is the cash flow? Remember our definition of the term. There exists a flow of money when cash comes in, or is received, as well as when cash goes out, or is spent. Thus, in this scenario the cash flow can be broken down into two streams, namely Sara’s income and her expenses. Her income amounted to $10, representing a cash inflow and her expenses incurred totaled $5, representing her cash outflow.

Plan of Action

The reason this is so important is gaining control of one’s financial wellbeing typically revolves around handling inflows and outflows of money appropriately. It is easy to see how trouble can arise quickly if one is consistently spending more money then is made. When expenses exceed income, debt is incurred. The simple yet vital key to financial stability is no secret at all. Spend less than you make.

This method proves to be a success time after time, even when prior debts exist. By spending less than is made, a positive cash flow is created which can in turn be applied against existing debts. Slowly but surely, these small payments on existing debts will eliminate the debt and amount to huge savings. One can then take advantage of living debt free by allocating to savings the payments previously applied to the existing debt. Again, slowly but surely, those savings will begin to add up to quite a nice little nest egg for retirement.

Conclusion

The principles to financial stability are extremely simple and basic, but nonetheless true. Realizing a positive cash flow requires great dedication and commitment as well as strict adherence to a personal budget which minimizes expenses and maximizes savings. Becoming financially wealthy does not happen overnight. Rather it requires time and persistence, even a minute by minute plan of action to realize such wealth and make those millions you have always dreamed of.

The sooner positive financial habits are formed, like saving money, maintaining a positive cash flow, or investing wisely, the sooner those habits will become a part of who you are and lead you down the road to financial success.

Adam Smith is a client account specialist with http://www.10xMarketing.com - More Visitors. More Buyers. More Revenue. For more information on cash flows and financial wellbeing, visit http://www.oneminutemillionaire.com/affiliate/glossary/cash-flow.asp

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Why a Cash Flow Statement?

Many business owners believe their financial statements will give them all the information they need. Financial statements are an historical tool that shows you where your business has been. A Cash Flow is the fancy name for a working budget that tells you how much cash your business actually has. Working in sync with your balance sheet your cash flow should be an easy-to-read tool that allows you to monitor sales, costs, profitability, collections and cash. It allows you to plan for future cash needs for growth, while identifying operational issues requiring immediate action.

Successful cash flow planning does not require a degree in accounting. What you need is real-time understanding of where the cash is originating, where it is going, and how much is left over (just like you do at home). Businesses need to operate with a cash flow model that looks ahead one year, month by month, and is updated with actual results every week.

Create a Worksheet

The formula for successful cash flow management is deceptively simple. Money in. Money out. Money left over. If there isn’t any money left over, then you need to do something differently.

Start with Sales. Sales is work performed that is documented by cash register receipts, guest checks or invoices. Project the amount of sales you anticipate month-by-month starting with the current month. Sales should fluctuate when you consider the seasonality of your business. Break the sales into categories and be conservative.

Project your collections month by month. Collections are the money you put into the bank in the form of cash, checks or charge card vouchers. If Sales do not equal Collections, you either have accounts receivable or a cash control problem.

Review your expenses. Define your expenses into two major areas: Cost of Sales (expenses that fluctuate with sales such as product costs) and Overhead Expenses (expenses that do not fluctuate with sales). Define the cost percentages for your major sales categories. Forecast all other Overhead Expenses (rent, utilities, insurance, licenses, etc.). Project all expenses out in the month they will be paid.

Forecast your payroll. List your current and anticipated employees and categorize them as Cost of Sales labor or Overhead labor. Cost of Sales labor may be projected in part by a target labor cost percentage. Estimate payroll expense per employee (average hours worked, rate of pay) over the next twelve months.

Evaluate Your Profitability

With monthly sales and expenses projected, business profitability, feasibility and value can be determined. Total Sales minus Total Cost of Sales Expenses (including Cost of Sales payroll) minus Total Overhead Expenses (including Overhead payroll) equals Monthly Cash Reserve. This is also your profitability. Is there any money left?

What debt are you servicing? Evaluate this debt separately from your profitability. Debt takes many forms including notes, loans, credit cards, leases, and lines of credit. When businesses must restructure their debt in order to improve cash flow, lenders expect the business’s Balance Sheet to look a certain way in order to qualify for financing.

So, What’s Next?

Once this working budget is assembled, a break-even sales volume can be determined that generates enough profit to cover debt load and have no cash loss. Your cash flow objectives are now clarified and strategies can be implemented. Any issues that caused a cash flow problem will now be corrected.
With your Cash Flow mapped out, you have the beginning of control.

Cash Flow Planning brings financial stability to a business through pro-active budgeting, monitoring and adjustments. You will understand where you are today and what your options and priorities are. You will be able to forecast your cash needs and gain control of your business. With the use of a Cash Flow, your business will have more money and a road map for the future.

- Written by Monte Zwang of Steele Development Corporation, a consulting firm specializing in business development and financial strategies. You can reach Steele Development by calling 206.878.9666 or online at http://www.Steeledevelopment.com.

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Without a steady cash flow, your business dies. This means that you need to be focused on your cash flow situation at all times: you need to know how much cash you have and how much is coming in. If you can see that you’re likely to have problems, the time to take action is — NOW.

This constant awareness of your finances is especially vital for creatives. Writers, artists and designers are in a unique situation. Not only are we creators, we’re also marketers and salespeople. Combining these two functions is so difficult that at times it feels as if it’s impossible. However, it can be done.

Whether you’re starting your own business, or have been in business for a while, here are some ways to keep the cash flowing when business is slow —

=> Start your business with six months’ worth of expenses

If you’re going fulltime in your own business, you need a cushion. It’s best to have at least six months’ worth of expense money to keep you going. Then, when you’ve been in business for a year, always keep at least three months’ worth of expense money in your account. Do whatever it takes to get that three months’ cushion.

=> No cash? Moonlight until things improve

Business works in cycles. It’s always either feast or famine. You either have more work than you can handle, or not enough. If you’re going through a famine cycle — and these can last for several months — moonlight. There’s a reason actors and actresses work as bartenders and taxi drivers.

=> Consider working part-time for someone else

Just because business is slow at the moment, it doesn’t mean that your business idea is terrible. To ease the situation, take a part-time job. Although you’ll be busier than you’d like to be, the fact that you have money coming in regularly lets you relax, so that you can enjoy working in your business again.

=> Get an anchor client or product

You need an anchor client. This is a client who brings in a quarter of your earnings — you may need three or four clients to achieve this. These are regular clients, the bedrock on which your business is based. They pay your expenses, and keep you in business.

If you’re a writer or designer, you may also have an anchor product. This may be a book which brings in royalties every six months, or artwork you’ve sold under license for which you receive royalties.

It’s worth working sixteen-hour days for a few months to create an anchor product. Once you’ve created it, the anchor product works for you.

=> Follow up on slow/ no payers

You can’t afford to let people owe you money indefinitely. This means that you’re providing interest-free loans. Worse, if someone owes you substantial money, you’re an unsecured creditor. If they go down, they’ll take you with them.

Chase up slow payers. Send a friendly reminder email or fax once a week — every week, until they pay.

=> Don’t pile up debt

Try not to go into debt. It’s not worth it. It’s better to work part-time for someone else, or to cut back on expenses, rather than go into debt. You don’t know how long the slow period will last, and saddling yourself with debt is a dead-end solution.

It IS possible to run your own business, and be relaxed about it, knowing that you can survive the bad times. If you need to go and work part-time, don’t look on this as failure — it’s a win. You’re doing what you need to do, to keep your business viable until the sun shines and the good times roll. You can do it.

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